How to Send Large Files via Gmail

Sending large files via email can be challenging due to size limitations. Gmail, one of the most popular email services, has a maximum attachment size of 25MB. However, there are several methods to send large files through Gmail, including using Google Drive, compressing files, and utilising third-party services.

Using Google DriveOne of the most straightforward methods to send large files through Gmail is by using Google Drive. Google Drive is integrated with Gmail, allowing you to send files up to 15GB (or larger if you have a paid Google Drive account).

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To use Google Drive to send large files:

Upload the file to Google Drive: Open Google Drive, click on “New,” then “File upload,” and select the file you want to send.

Insert the file in your email: In Gmail, click on the “Compose” button to create a new email. Click on the Google Drive icon at the bottom of the compose window, select the file from your Drive, and insert it into your email.

Share the file: Ensure the file’s sharing settings are set to allow the recipient to view or download it.Compressing FilesAnother method to send large files is by compressing them. Compression reduces the file size, making it easier to send via email. There are several tools available for file compression, such as WinRAR, 7-Zip, and built-in compression utilities in operating systems.

Here’s how to compress files:

Compress the file: Right-click on the file you want to send, select “Compress” or “Add to archive,” and choose a compression format (e.g., ZIP or RAR).

Attach the compressed file: Once the file is compressed, attach it to your email as you normally would.Utilizing Third-Party ServicesIf the file is still too large after compression, or if you prefer an alternative method, third-party file-sharing services can be very helpful. Some popular services include WeTransfer, Dropbox, and OneDrive. These services allow you to upload large files and share a download link with your recipient.

Here’s how to use these services:

Upload the file: Go to the third-party service’s website and upload your file.

Generate a download link: Once the upload is complete, the service will provide you with a download link.

Include the link in your email: Copy the download link and paste it into your email.Breaking the File into Smaller PartsFor extremely large files, another option is to break the file into smaller parts and send each part in separate emails. Tools like 7-Zip can split files into multiple smaller files that can be reassembled by the recipient.

Here’s how to split files:

Split the file: Right-click on the file, select “7-Zip” or a similar tool, and choose the “Split file” option. Specify the size of each part.

Here’s a detailed explanation of how to split a file using 7-Zip or a similar tool:

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Download and Install 7-Zip:

    • If you don’t already have 7-Zip installed, you can download it from the [official website](https://www.7-zip.org/). Choose the appropriate version for your operating system and follow the installation instructions.

Locate the File:

    • Navigate to the file you want to split using your file explorer.

Right-Click on the File:

    • Right-click on the file to open the context menu. Look for the option labelled “7-Zip”. If you are using a different tool, look for its name in the context menu.

Select the “Add to Archive” Option:

    • In the 7-Zip submenu, select “Add to archive…”. This will open a new window with various options for archiving the file.

Specify the Split Size:

    • In the “Add to Archive” window, look for the “Split to volumes, bytes” section. Here, you can specify the size of each part you want to create. You can enter the size in bytes (B), kilobytes (KB), megabytes (MB), or gigabytes (GB). For example, if you want to split the file into 100 MB parts, you can type `100M` in this field.

Choose Archive Format and Compression Method:

    • You can choose the archive format (e.g., .7z, .zip) and the compression level. These options are optional and depend on your needs. For instance, if you want the split parts to be in a standard

.zip format, select “zip” in the “Archive format” dropdown.

Set Other Preferences:

    • You can also set a password, choose a compression level, and select other preferences according to your requirements.

Start the Splitting Process:

    • Once you have configured all the options, click “OK” to start the splitting process. 7-Zip will now split the file into the specified parts and save them in the same directory as the original file unless you specify a different location.

Verify the Split Files:

    • After the process is complete, you will see the split files in the specified directory. They will be named according to the original file name with extensions like .001, .002, etc., if you chose the .7z format, or .zip.001, .zip.002, etc., if you chose the .zip format.

Reassembling the Split Files:

    • To reassemble the split files back into the original file, ensure all parts are in the same directory. Right-click on the first part (usually the one with .001 extension), go to the 7-Zip submenu, and select “Extract here” or “Extract to ‘folder name'”. 7-Zip will automatically combine the parts and recreate the original file.

By following these steps, you can easily split a large file into smaller parts for easier transfer or storage using 7-Zip or a similar archiving tool.

Send the parts: Attach each part to a separate email and send them to the recipient. Provide instructions on how to reassemble the files if necessary.Using FTP or Cloud Storage ServicesFor business or more technical use cases, using FTP (File Transfer Protocol) or cloud storage services might be more suitable. FTP allows you to upload files to a server where your recipient can download them. Cloud storage services like Amazon S3 or Microsoft Azure offer scalable storage solutions for very large files.

Using Google Drive

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  1. Upload the File to Google Drive:
    • Open Google Drive and click the “New” button.
    • Select “File upload” and choose the large file you want to send.

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Share the File:

    • Once uploaded, right-click on the file and select “Get link”.
    • Set the permissions to “Anyone with the link” can view, edit, or comment, based on your preference.

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Insert the Link in Gmail:

    • Compose a new email in Gmail.
    • Click the Google Drive icon at the bottom of the email window.
    • Select the file you uploaded and click “Insert”.
    • The file will appear as a link in your email.

Compressing Files

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  1. Compress the File:
    • Use file compression software (e.g., WinRAR, 7-Zip) to compress your large file.
    • Right-click the file, select “Compress” or “Add to archive”, and choose the desired compression format.

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Attach the Compressed File:

    • Once compressed, ensure the file size is below 25MB.
    • Attach the compressed file to your email as you would with any regular attachment.

Using Third-Party Services

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  1. WeTransfer:
    • Go to the WeTransfer website.
    • Upload your large file (up to 2GB for free).
    • Enter the recipient’s email address and your email address.
    • WeTransfer will send a download link to your recipient.

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Dropbox:

    • Upload your file to Dropbox.
    • Generate a shareable link.
    • Insert the Dropbox link in your Gmail message.

In Conclusion , Sending large files via Gmail is straightforward when you utilise Google Drive, compress files, or use third-party services like WeTransfer or Dropbox. These methods help you bypass Gmail’s 25MB attachment limit, ensuring that your files are delivered efficiently and securely. By following these steps, you can easily share large files without worrying about size restrictions.

 

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